Last updated: draft, not yet reviewed by the board.
When you register with WPA, we collect your name, email address, and, if you choose to provide it since it is always optional, a phone number. We also keep a record of which season you registered for, the skill level you started at, and whether you have signed the season's liability waiver.
If you send a message through the contact form, we keep the message, your name, and your email address so a board member can reply.
This information runs the club: confirming who is registered for a season, contacting members if a session is cancelled, knowing who has signed a waiver before they play, and answering questions sent through the site. We do not sell or rent member information to anyone, and we do not use it for advertising.
Membership and drop-in fees are paid by card through Stripe, a payment processor. You enter your card on Stripe's own page; WPA never sees or stores your full card number.
What the club does see is that a payment was made: your name, email, the amount and what it was for, so it can be matched to your registration.
Member and registration records are stored in a hosted database used only by WPA's board and site administrators. Access is limited to the people who need it to run the club: coordinating sessions, confirming registrations, and following up on outstanding waivers or payments.
You can ask to have your information removed at any time by emailing info@winklerpickleball.ca. We will remove what we can while keeping any records we are required to retain, for example the payment records tax rules require the club to hold for a period of time.
For anything else about how WPA handles your information, email info@winklerpickleball.ca.